CAHP College Administration Office Duties

Administrative Assistant: Jan Wilson

• Direct Dean’s Support – Calendar

• Dean’s Approval Forms (collect and manage needed approvals, including

• vacation requests for chairs)

• Timesheets/Leave Reports

• Reception (phone, walk-in)

• Building Safety Officer

• Faculty File Support (part-time)

• P2000 System

• Organizing Secretary Meetings

• Departmental Support (schedules)

• PCard Financial Payments

• College Events

• Dean’s Awards/Dean’s List Letters (semesterly)

• EMS Reservations

• Parking Passes for Dean’s Office Guests

• Telephone Directory

• Chair’s Meeting Minutes

• College Committee Lists, Letters and Website Update

• Maintain AHP Calendar

• Maintain Procedures Manual

• Liaison to Academic Affairs for the College (including processing all documents to AA)

• Mid-Tenure Reviews and Tenure and Promotion Process

• Manage Annual Evaluation

• Manage CAHP Handbook Updates

Clinical Contracts Coordinator – Valerie Logan (Deb Tittle)

• Affiliation Agreements

• Manage Curriculum Action Forms Process 

• Full Time & Part Time Faculty Files

• FLAC, 3 Year Rolling Contracts, Overloads

• Special Course Fees

• Assist Departments as Needed (Deb)

Accountant I: Tonya Read

• Financials (Budgets, Clinics, Part-time, Concur)

• Personnel Action Forms

• ·¡±Ê´¡¹ó’s

• Pay Invoices

• Reconcile PCard

• Scholarship Support (January-April)

• Liaison to Academic Affairs for the College (including processing documents to AA)

• Part Time Faculty Budget and Requests

Part-time Support – Joanna Bowen

• Bill payment, Transfers

• Follow Up on Financial and Faculty File Information

• Liaison to Academic Affairs for the College (including processing documents to AA)

• Grants Administrator (pre-award and post-award, includes PAR reports)

• Manage CAHP Handbook Updates (back-up)

• Manage Annual Evaluation (back-up)

• Mid-Tenure Reviews and Tenure and Promotion Process (support)

Academic Records Specialist: Kathy Loring

• Student Support (phone, walk-in)

• Student Forms

• Advising Schedule/Calendar

• Student Advising Files, Record Retention

• Advising Meetings, Agenda, Minutes

• Graduation Processing

• Grades Reports (midterm/final, incomplete)

• AHP Calendar – Open House Dates, Orientation and Academic Calendar Items

• CHE Forms for Institutional Research

• Lost & Found

• Myriad of Reports

• Enrollment